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Executive Administrative Assistant

Seeking an Executive Administrative Assistant, who provides high level of administrative support by conducting research, preparing statistical reports and presentations, handling information requests and managing executive schedules along with a variety of planning, communication and organizational responsibilities. A qualified candidate will have a desire to work with a "values driven" organization while having the ability to communicate effectively, remain organized and have the ability to apply analytical thinking to identify and solve problems.

Essential Job Duties and Responsibilities:
Manage and maintain executive schedules, appointments, and travel arrangements
Create, edit and maintain databases as required.
Prepare and edit reports, correspondence, communications, presentations and other documents for board and executive meetings. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
Establish, maintains and updates filing system for documents and reference materials. Retrieves information from files when needed.
Arrange and coordinate meetings and events. May include making catering arrangements, set up and take down.
Record, transcribe and distribute board and executive meeting minutes
Ensures integrity of confidential communications.
Review operating practices and implement efficiencies where necessary
Manage and organize executive mail. Drafts written responses as requested. Responds to regularly occurring requests for information
Answer and manage incoming phone calls. Takes messages, answers or directs questions to appropriate internal stakeholder.
Acts as a liaison with all internal and external stakeholders.
Works independently or within a team on special nonrecurring and ongoing projects. May acts as project manager or team member for special projects
Other duties as assigned

Skills Required:
Strong personal credibility with the ability to build relationships with internal and external stakeholders
Excellent project management, organizational, and prioritization skills
Sound attention to detail and accuracy
Ability to communicate clearly and succinctly, verbally and in writing in both informal and formal settings
Knowledge of grammar and appropriate sentence structure as relates to professional writing
Ability to work independently or as part of a team
Adaptability
Knowledge of standard office administration best practices and procedures
Independent problem solving ability
Ability to gather, analyzes, and presents data
Ability to follow written or verbal directions
Professional appearance and demeanor appropriate for board presence
Strong organizational skills for self and others (electronic, paper, Outlook)
Ability to quickly understand business principles to add value in the execution of strategic meetings and presentations

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